George Fox University | Offices and Services | Registrar | Resources for Administrative Assistants

George Fox University attempts to build course schedules about one year in advance of the course offerings. This process includes developing faculty loads, creating a working course schedule, submitting the schedule to the Registrar's Office for registration entry, and finally, student registration. We will provide a link to the key scheduling events for the academic year so departments can plan for the information that must be shared throughout the university to insure effective operation and quality student service.

Required template for submitting course schedule information to the registrar's office. Please fill out completely. Submissions, changes or questions about the course schedule may be directed to:

• Melissa Thomas - Traditional undergraduate course schedule
• John Barber - SPS course schedule
• Sharon Westfall - Graduate course schedule

Please feel free to refer to the email that was sent to all of the department chairs and program directors requesting schedules for the 2008-09 academic year.

All academic calendar events are listed online via the online university calendar. This resource provides access to all university events in addition to academic calendar dates. You can access information daily, weekly, or one month at a time.

The traditional undergraduate final exam schedule is available to both faculty and students. Please keep in mind the university policy regarding alternate scheduling for final examinations to prevent overlapping times for students as much as possible and equity across the student body.

Instructions for entering both midterm and final grades.

Schedules specifying when grades must be entered.

Each department has been asked to develop recommendations regarding when students should ideally take specific courses in order to 1) spread their GE coursework throughout their time at George Fox, 2) complete the necessary prerequisite courses in sequence, 3) complete all of their major courses in sequence, and 4) graduate within their intended timeframe!

Feel free to access these course plans and use them in your advising. You may also find that you can pre-populate your advisees degree audit planner with this information to facilitate the academic advising process.

George Fox has specific policies and procedures pertaining to transfer credit. Please refer to this information to appropriately advise students who are transferring (or intending to transfer) courses to George Fox from another institution.

The Registrar's Office provides to advisors at Genesis an Advisor's Manual that includes recommendations for building a first year class schedule, language placement guidelines, and advanced placement information.

The Registrar's Office maintains a number of common forms and applications used by advisors and students alike. Many of these forms are available online including:

• Application for Degree
• Field Experience Application
• Major/Minor Declaration
• Special Study Application

The Registrar's Office actively updates and maintains course waiting lists throughout each registration period. Waiting list maintenance is a manual process. Therefore, there might be a delay between an available opening in a course section and a student being placed into the course from the waiting list. Additional information is available about the policy and procedures surrounding how students can wait list for courses and the procedure for registration off of the waiting list.

Do you know a student who has been consistently missing class? Do you know a student who appears to have gained or lost weight in a short amount of time? Are you aware of a student whose demeanor has changed or who appears to be depressed? Is a student in your class struggling academically?

It might be time to refer her or his name to the Student Support Network (SSN) by completing an Intervention Alert Form.

The SSN is a program designed to identify and assist undergraduate students who are struggling academically, socially, or personally. For more information and to access the interventional alert form, you can go to the Student Support Network webpage.

Additional resources are available to faculty to assist in the advising process. Some of those resources are:

• Registration Permission Instructions&#8212Bruindata instructions to give advisees permission to register.

• General Education Sheets&#8212GE requirements for 2001-2002 through 2004-2005 catalog years. Refer to undergraduate catalog for current requirements.

• Advisors' Weekly Schedule Template

Don't see a resource here that you feel would be useful? Please contact Kathi Newton, Advising Services Coordinator (x2215), and let her know what we can provide to assist you in the advising process.

Registration dates for the 2008-09 academic year are as follows:

Please contact the Registrar's Office with additional questions regarding these scheduled dates.

View additional course fees for individual classes.