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These resources may pertain more to department chairpersons or program directors as they build class schedules for future academic terms/years.
Course Scheduling Calendar
George Fox University attempts to build course schedules about one year in advance of the course offerings. This process includes developing faculty loads, creating a working course schedule, submitting the schedule to the Registrar's Office for registration entry, and finally, student registration. We will provide a link to the key scheduling events for the academic year so departments can plan for the information that must be shared throughout the university to insure effective operation and quality student service.
Course Schedule Submission Template
Please use the recommended template for submitting course schedule information to the registrar's office (it is important to use this particular form since we process approximately 1500 classes per term). Please fill out completely. Submissions, changes or questions about the course schedule may be directed to:
These resources are intended to provide information and instructions regarding the various responsibilities of faculty throughout the semester.
Academic Calendar (by month)
All academic calendar events are listed online via the online university calendar. This resource provides access to all university events in addition to academic calendar dates. You can access information daily, weekly, or one month at a time.
Final Exam Schedule
The traditional undergraduate final exam schedule is available to both faculty and students. Please keep in mind the university policy regarding alternate scheduling for final examinations to prevent overlapping times for students as much as possible and equity across the student body.
Grading Instructions
Instructions for entering both midterm and final grades.
Grading Schedule
Schedules specifying when grades must be entered.
Don't see a resource here that you feel would be useful? Please contact Kathi Newton, Advising Services Coordinator (x2215), and let her know what we can provide to assist you in the scheduling and grading process.
Commonly Accessed Information
Major Course Plans
Each department has been asked to develop recommendations regarding when students should ideally take specific courses in order to 1) spread their GE coursework throughout their time at George Fox, 2) complete the necessary prerequisite courses in sequence, 3) complete all of their major courses in sequence, and 4) graduate within their intended timeframe!
Feel free to access these course plans and use them in your advising. You may also find that you can pre-populate your advisees degree audit planner with this information to facilitate the academic advising process.
Transfer Credit Policy & Procedure
George Fox has specific policies and procedures pertaining to transfer credit. Please refer to this information to appropriately advise students who are transferring (or intending to transfer) courses to George Fox from another institution.
Traditional Undergraduate Advisor's Manual
The Registrar's Office provides to advisors at Genesis an Advisor's Manual that includes recommendations for building a first year class schedule, language placement guidelines, and advanced placement information.
Advising Forms and Applications
The Registrar's Office maintains a number of common forms and applications used by advisors and students alike. Many of these forms are available online including:
Registration Policies and Deadlines
Waiting List Information
The Registrar's Office actively updates and maintains course waiting lists throughout each registration period. Waiting list maintenance is a manual process. Therefore, there might be a delay between an available opening in a course section and a student being placed into the course from the waiting list. Additional information is available about the policy and procedures surrounding how students can wait list for courses and the procedure for registration off of the waiting list.
First Year Seminar Resources
Student Support Network
Do you know a student who has been consistently missing class? Do you know a student who appears to have gained or lost weight in a short amount of time? Are you aware of a student whose demeanor has changed or who appears to be depressed? Is a student in your class struggling academically?
It might be time to refer her or his name to the Student Support Network (SSN) by completing an Intervention Alert Form.
The SSN is a program designed to identify and assist undergraduate students who are struggling academically, socially, or personally. For more information and to access the interventional alert form, you can go to the Student Support Network webpage.
Academic Resource Center
Additional Advising Resources
Additional resources are available to faculty to assist in the advising process. Some of those resources are:
Registration Permission Instructions - Bruindata instructions to give advisees permission to register.
General Education Sheets - GE requirements for 2001-2002 through 2004-2005 catalog years. Refer to undergraduate catalog for current requirements.
Genesis Bruindata Instructions - Detailed instructions for students attending Genesis
Advisors' Weekly Schedule Template
Don't see a resource here that you feel would be useful? Please contact Kathi Newton, Advising Services Coordinator (x2215), and let her know what we can provide to assist you in the advising process.
